Finding files can be quite difficult. However, Spotlight is a powerful tool in finding the files you want. Today’s trick is going to show you how you can make Spotlight more powerful by tagging certain files. You can then search for these tags. It is a great way to organise files, and find them in the future. If you have a particular file or folder that you want o highlight, but may be spread over Finder, you can ‘group’ these files with the same tag so you can quickly find them in the future. If you are new to the Mac and want to learn more about Spotlight I recommend the missing manual for a basic introduction.
Tag and Label Files
To tag a file in Finder select it (you can also select groups of files). You can either right click on a file or use the Get Info pane to set a label. Select from one of the seven colours. Selecting a colour will label it with that tag.
Selecting a colour will assign a name.
If you wish to change the name of the labels you can do this within the Finder preferences. Go to the preferences and select the labels tab. Here you can change the names of the labels to something more interesting. Unfortunately you can’t change the colour.
Searching For Tagged Files
Now that you have tagged your files you can now search for them. Within spotlight, either from the menubar or from a Finder window type label:important, or label:orange.
You can also narrow down the search even further if you want to search for a term. For example you can type keyword label:blue. This will bring up all of the files with the keyword, and have the blue label.
This is a useful way to tag files for the future, then a great way to find them again.